Registration Update Form

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Registration Update Form

Form for updating existing EU database registrations.

10 min

Read Time

Beginner

Level

Owner:Regulatory Affairs Manager

Effective:2025-12-11

Standard:STD-AI-011

Category:Registration

Topics:Registration updateEU databaseStatus change

Interactive Form

Fill out this form to document your compliance activities

UPDATE REQUEST INFORMATION

Update Request ID

Request Date

Requestor

Department

Update Urgency

ImmediateWithin 30 daysPlanned

REGISTRATION IDENTIFICATION

AI System Name

AI System ID

EU Database Registration ID

Original Registration Date

Last Update Date

Provider/Deployer

ProviderDeployer

UPDATE TYPE

View the full document for detailed form fields.

PROVIDER INFORMATION UPDATES

View the full document for detailed form fields.

AI SYSTEM UPDATES

5.1 Version Update

5.2 Description Update

Changes to intended purpose

Changes to functionality

Changes to target users

5.3 Status Change

Status Change Date

Reason for Status Change

CLASSIFICATION UPDATES

Reclassification Date

Classification Review Reference

Reason for Reclassification

MARKET COVERAGE UPDATES

7.1 Member States - Placed on Market

7.2 Member States - Put into Service

CONFORMITY ASSESSMENT UPDATES

New Conformity Assessment Date

Assessment Type

Internal ControlThird-PartyQuality Management

Notified Body (if applicable)

Certificate Number

Certificate Validity

EU Declaration of Conformity Updated

YesNo

Declaration Date

WITHDRAWAL/DISCONTINUATION

Withdrawal/Discontinuation Type

VoluntaryCorrective ActionEnd of Life

Effective Date

Reason

Scope

All MarketsSpecific Markets:

9.1 Transition Plan

User notification date

Support end date

Migration path (if applicable)

Data handling plan

DOCUMENTATION UPDATES

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IMPACT ASSESSMENT

11.1 Impact of Updates

11.2 Communication Required

SUBMISSION INFORMATION

EU Database Update Submitted

YesNo

Submission Date

Submitted By

Confirmation Reference

VERIFICATION

View the full document for detailed form fields.

APPROVALS

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RECORD KEEPING

Update Record ID

Filed Date

Filed By

Archive Location

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